InstiDesk Features & How It Works
InstiDesk is purpose-built for education and migration consultants who want to streamline operations, reduce manual work, and provide students with a seamless, transparent experience.
With two smart dashboards — one for agents, one for students — every task is organized, every document is tracked, and every update is visible in real time.
Faster Application Turnaround
Reduction in Manual Follow-Ups
Process Accuracy & Compliance
Access for Agents & Students
InstiDesk Feature Highlights
Student & Application Management
Create, manage, and track student applications with organized stages, checklists, and centralized profile data.
Agent Dashboard
Real-time task updates, application tracking, and quick tools designed for faster, error-free student management.
AI-Based University Matching
Suggests best-fit universities and courses using academic data, preferences, goals, and eligibility.
Document Upload & Verification
Auto-checklists by university. Collect, verify, and organize required documents in a secure central storage.
Real-Time Notifications
Instant alerts for students and agents on every update — offers, interviews, document status, or payments.
Admin Control Panel
Manage partner agents, set permissions, monitor progress, and control system-wide activities from one interface.
In-App Messaging
Secure, student-agent chat built into the dashboard for instant communication and issue resolution.
Interview & Deadline Scheduling
Track deadlines, set reminders, and schedule interviews — all within your agent dashboard.
Analytics & Performance Reports
View student progress, agent performance, application trends, and conversion metrics in one visual dashboard.
Cloud-Based & Secure
Web-based, mobile-friendly access with encrypted data and compliance with major privacy standards.
100% Secure
Cloud-Based
GDPR Compliant
Features for Agents
Student Management
Add, edit, and manage unlimited student profiles with a clear view of each one’s current status.
Document Handling
Request, upload, organize, and review student documents. Get notified of missing items.
University Application Module
Choose from partnered universities, apply directly, and track responses in real time.
Workflow Automation
Get automatic reminders, status flags, and suggested next steps based on where a student is in the process.
Status Tracking & Timeline View
Easily see what has been done and what’s pending — across all students.
Internal Notes & Communication Logs
Record calls, notes, or actions on each student’s profile. Keep your team in sync.
Auto-Updates to Students
No need to send manual updates — students are notified via their panel as soon as you take action.
Multi-User Access
Allow multiple team members within your consultancy to manage different students securely.
Features for Students
Live Application Tracker
Add, edit, and manage unlimited student profiles with a clear view of each one’s current status.
Document Upload Portal
Request, upload, organize, and review student documents. Get notified of missing items.
Real-Time Alerts
Choose from partnered universities, apply directly, and track responses in real time.
Task Checklist
Get automatic reminders, status flags, and suggested next steps based on where a student is in the process.
Why InstiDesk is Better
| Feature | Traditional Consultancy | InstiDesk |
|---|---|---|
| Document Handling | Manual/Email | Centralized Dashboard |
| Student Tracking | Excel or Notepad | Live Status System |
| Updates | Manual Calls & Texts | Auto-Notified Student Panel |
| Workflow | Disorganized | Structured with Checklists |
| Transparency | Low | High |
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